Forms & Checklists: Spanish

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Each of the more than 350 HR forms and documents included in this employment law and business law resource center is listed with a description of the form and how it should be used. Most descriptions of these forms also include details as to whether additional documents are needed to complete a specific HR process.

Navigate these HR forms and checklists through topics and subtopics, and click View. Or, simply glance through the alphabetical list and click on a form title.

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  • Absence Request - Spanish

    Employees should use this form when requesting future time off or reporting previous time off. This form also gives your employees the opportunity to indicate a Family Medical Leave absence, although it is not required.

    • Download (PDF, 122K)
    • Updated: 5/18/2010
  • Application for Permission to Employ Minors in the Entertainment Industry - DLSE281 - Spanish

    Use this form if you are planning to hire a minor to work in the entertainment industry. This form is required by law.

    • Download (PDF, 20K)
    • Updated: 1/20/2009
  • Application for Permission to Work in the Entertainment Industry - DLSE277 - Spanish

    Use this Division of Labor Standards Enforcement (DLSE) application when employing minors to work in the entertainment industry. This form is not a permit.

    • Download (PDF, 40K)
    • Updated: 3/20/2009
  • Authorization for Release of Medical Information - Spanish

    An employee uses this form to authorize that a physician may release the information included in the Medical Certification to the employer for determining eligibility for family/medical leave. 

  • Basic Poster and Notice Requirements under the Family Medical and Pregnancy Leave Laws - Spanish

    Review this chart to determine your responsibilities under family/medical and pregnancy leave laws.

    • Download (PDF, 19K)
    • Updated: 12/11/2009
  • California Family Rights Act and Pregnancy Disability Poster - Spanish

    This poster outlines an employee's right for disability leave related to pregnancy under the California Family Rights Act. You must post this notice in a place commonly used by employees, such as a break room.

    • Download (PDF, 19K)
    • Updated: 5/19/2010
  • California Family Rights Act Brochure - Spanish

    This brochure outlines an employee's right for disability leave under the California Family Rights Act (CFRA). You must give this brochure to each employee.

    • Download (PDF, 154K)
    • Updated: 6/8/2009
  • Certification of Physician or Practitioner for PDL or PDL FMLA - Spanish

    Have the employee's health care provider complete this medical certification as needed. This form is used for employee's taking leave under Pregnancy Disability Leave separately or in conjunction with the Family Medical Leave Act.

  • Coordination of PDL with Family Medical Leave Policy - 50 or More Employees - Spanish

    If your company has more than 50 employees, provide this information to an employing going on pregnancy leave if she is eligible for family/medical leave.

    • Download (PDF, 18K)
    • Updated: 1/28/2009
  • Determining Weekly and Maximum Benefit Amount - Spanish

    Review this chart to determine the employee’s quarterly wage during the employment base period and the corresponding weekly benefit amount.

    • Download (PDF, 36K)
    • Updated: 1/20/2009
  • Direct Deposit Authorization - Spanish

    Give this form to an employee who requests his pay delivered by direct deposit to one or more bank accounts. Before distribution, indicate the maximum number of direct deposit accounts and financial institutions.

    • Download (PDF, 116K)
    • Updated: 5/20/2010
  • E-Verify Employees - You Should Know Your Rights and Responsibilities - Spanish

    If you use the E-Verify system to determine employment eligibility, display this notice supplied by the Dept of Homeland Security (DHS) in a prominent place that is clearly visible to prospective employees. You should also display DHS’ companion notice, “OSC Employee Rights Poster - Spanish.”

    • Download (PDF, 186K)
    • Updated: 11/17/2009
  • Earned Income Tax Credit - Employer Required Notification - Spanish

    Provide this form to employees along with their W-2 or 1099 to notify them of their rights under the federal Earned Income Tax Credit (EITC) program.

    • Download (RTF, 94K)
    • Updated: 11/13/2009
  • Emergency Information - Spanish

    Use this form to obtain an employee's contact information in case of emergency. Keep this form in the employee's personnel file.

    • Download (PDF, 113K)
    • Updated: 3/2/2009
  • Family Medical Leave - Denial Letter (Spanish)

    Fill out and give this letter to an employee whenever leave requested under the Family Medical Leave Act and/or California Family Rights Act is denied. Be sure to keep a copy in the employee's personnel file.

    • Download (PDF, 116K)
    • Updated: 9/1/2009
  • Family Medical Leave Policy 50 or More - Spanish

    Use this policy to satisfy the requirements regarding family medical leave.

  • Federal Family and Medical Leave Act Poster - Spanish

    This poster satisfies the required federal posting notice regarding the availability family and medical leave.

    • Download (PDF, 238K)
    • Updated: 2/2/2009
  • Federal Minimum Wage Poster - Spanish - Black and White

    Every employer of employees subject to the Fair Labor Standards Act's minimum wage provisions must post, and keep posted, a notice explaining the Act in a conspicuous place in all of their establishments so as to permit employees to readily read it. Spanish version.

    • Download (PDF, 112K)
    • Updated: 7/27/2009
  • Federal Minimum Wage Poster - Spanish - Color

    Every employer of employees subject to the Fair Labor Standards Act's minimum wage provisions must post, and keep posted, a notice explaining the Act in a conspicuous place in all of their establishments so as to permit employees to readily read it. Spanish version.

    • Download (PDF, 133K)
    • Updated: 7/24/2009
  • Final Paycheck Acknowledgment - Spanish

    Use this form to have an employee certify receipt of final paycheck. Employers not fluent in Spanish should refer to the English version to complete this form properly.

    • Download (PDF, 121K)
    • Updated: 5/20/2010
  • FMLA - Family Member Leave for a Qualifying Exigency - Spanish

    This form describes the types of events that give an eligible employee a qualifying reason for FMLA under the 2008 FMLA amendments relating to a qualifying exigency relating to an employee’s family member’s service in the military.

    • Download (PDF, 30K)
    • Updated: 12/11/2009
  • FMLA CFRA Application - Spanish

    Provide this form if you're an employer covered by the federal Family and Medical Leave Act (FMLA) or the California Family Rights Act (CFRA) and either an employee has requested a leave of absence or you recognize the need.

    • Download (PDF, 125K)
    • Updated: 3/3/2009
  • FMLA Military Leave Addendum - January 2008 - Spanish

    FMLA was amended in January 2008 to provide additional leave rights to military personnel and their families. This poster is the Spanish addendum to the current required FMLA poster issued by the federal Department of Labor.

    • Download (PDF, 84K)
    • Updated: 1/20/2009
  • Guest and Visitor Request Form - Spanish

    Provide this form to your employees to submit a formal request to bring a guest, visitor or pet to work if your company has a policy allowing employees to bring guests or visitors, including pets, to work under certain circumstances. This form requires company approval of the employee's request.

    • Download (PDF, 16K)
    • Updated: 1/20/2009
  • Harassment Complaint Procedure - Spanish

    Use this form to explain your company's harassment complaint procedure. Employers not fluent in Spanish should refer to the English version to complete this form properly. Distribute the procedure along with your nonharassment policy to new employees and perhaps annually to all employees.

    • Download (PDF, 117K)
    • Updated: 1/20/2009
  • HIPP Notice - Spanish

    Send this Spanish version at the same time you send the COBRA Notice, to notify Spanish-speaking terminating employees of special state programs that provide for the state to pay the COBRA premium under certain circumstances. Be careful not to confuse HIPP, California's Health Insurance Premium Payment Program, with HIPAA.

    • Download (PDF, 75K)
    • Updated: 11/6/2009
  • I9 - Employment Eligibility Verification - Spanish

    The Spanish version of Form I-9 may be filled out by employers and employees in Puerto Rico ONLY. Spanish-speaking employers and employees in the 50 states and other U.S. territories may print this for their reference but may only complete the form in English to meet employment eligibility verification requirements.  

    • Download (PDF, 381K)
    • Updated: 8/26/2009
  • Kin Care Use Request - Spanish

    Give this form to an employee who requests time off to care for a family member and has accrued sick leave available.

    • Download (PDF, 109K)
    • Updated: 3/3/2009
  • Makeup Time Request - Spanish

    If you have a makeup time policy, have your employees use this form to request time off and schedule makeup time.

    • Download (PDF, 119K)
    • Updated: 3/3/2009
  • Meal Break Waiver - Spanish

    When you have a nonexempt worker who will work a shift of six hours or less and both you and the worker wish to waive the required 30-minute meal break, use this form.

    • Download (PDF, 16K)
    • Updated: 1/20/2009
  • Medical Certification - FMLA CFRA - Spanish

    Have the employee's health care provider complete this medical certification as needed. This form is used for employee's taking leave under the Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA).

    • Download (PDF, 161K)
    • Updated: 9/1/2009
  • Order 01-2001 - Manufacturing - Spanish

    California’s Industrial Welfare Commission (IWC) Wage Orders regulate wages and hours of nonexempt employees in California. Order 1 regulates wages, hours, and working conditions in the Manufacturing Industry.

    • Download (PDF, 255K)
    • Updated: 9/4/2009
  • Order 08-2001 - Industries Handling Products After Harvest - Spanish

    California’s Industrial Welfare Commission (IWC) Wage Orders regulate wages and hours of nonexempt employees in California. Order 8 regulates wages, hours and working conditions in industries handling products after harvest.

    • Download (PDF, 251K)
    • Updated: 9/4/2009
  • Order 13-2001 - Industries Preparing Agricultural Products for Market on the Farm - Spanish

    California’s Industrial Welfare Commission (IWC) Wage Orders regulate wages and hours of nonexempt employees in California. Order 13 regulates wages, hours and working conditions in industries preparing agricultural products for market, on the farm.

    • Download (PDF, 256K)
    • Updated: 9/4/2009
  • Order 14-2001 - Agricultural Occupations - Spanish

    California’s Industrial Welfare Commission (IWC) Wage Orders regulate wages and hours of nonexempt employees in California. Order 14 regulates wages, hours, and working conditions in agricultural occupations.

    • Download (PDF, 232K)
    • Updated: 9/4/2009
  • OSC Employee Rights Poster - Spanish

    If you use the E-Verify system to determine employment eligibility, display this notice supplied by the Dept of Homeland Security (DHS) in a prominent place that is clearly visible to prospective employees. You should also display DHS’ companion notice, “You Should Know Your Rights and Responsibilities under E-Verify - Spanish.”

    • Download (PDF, 244K)
    • Updated: 1/20/2009
  • Overtime Request - Spanish

    Provide this form to supervisors, managers and employees and train all employees in the use of this form whenever overtime work is needed or performed.

    • Download (PDF, 17K)
    • Updated: 1/20/2009
  • Personal Chiropractor or Acupuncturist Designation Form - Spanish

    Give this form to any employee who wants to pre-designate a chiropractor or acupuncturist as treating doctor for work-related injuries.

    • Download (PDF, 17K)
    • Updated: 5/20/2010
  • Personal Physician Designation Form - Spanish

    Give this form to every employee prior to the end of the first payroll period following initial employment. (It may be given as part of the Workers' Compensation Information Pamphlet, which must be provided at that time.) The form must also be given to any employee who wants to pre-designate a personal physician (M.D., D.O. or medical group) as treating doctor for a work-related injury, upon request, at any time during employment.

    • Download (PDF, 24K)
    • Updated: 5/20/2010
  • Pregnancy Disability Leave Poster - Spanish

    Copy and post this Spanish version of the poster or obtain one from the Department of Fair Employment and Housing (DFEH) to satisfy the required posting notice regarding the availability of pregnancy disability leave.

    • Download (PDF, 163K)
    • Updated: 5/20/2010
  • Pregnancy Discrimination Brochure - Spanish

    Copy and distribute this sample copy of California’s Department of Fair Employment and Housing (DFEH) informational brochure to employees along with the required PDL notice. There is no legal requirement to distribute these brochures.

    • Download (PDF, 153K)
    • Updated: 1/20/2009
  • Reporting Harassment Form - Spanish

    Use this form to enable employees to report incidents of harassment.

    • Download (PDF, 15K)
    • Updated: 1/20/2009
  • Training Sign-In Sheet - Spanish

    Use this sign-in sheet to document and verify which employees attend training. Employers not fluent in Spanish should refer to the English version to complete this form properly. Keep the signed form in the employee's personnel file.

    • Download (PDF, 115K)
    • Updated: 5/20/2010

Why Use HR Forms?

Having the correct HR forms is one of the simplest ways to ensure your business is complying with state and federal law. HR forms and checklists are essential tools to keep your HR department operating efficiently and effectively. Using this forms and checklists resource center, you not only can find the paperwork you need, but you also can gain a better understanding for how to handle your business’s HR concerns.

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